Quotebird Help

Draft a quote from photos

Take photos, add a note or a voice note, and Quotebird's AI lists the items from your price book. You check them and send.

In the app: the round camera button in the middle of the tab bar

Make a draft

  1. Tap the camera button. The camera opens.
  2. Take a few photos of the job. Tap Add photo for more, from the camera or your library. The first 5 go to the AI.
  3. Add a Note about what needs doing, or tap Record to say it in a Voice note of up to 3 minutes; Play lets you hear it back. One measurement helps a lot, like “living room 4 × 5 m, two coats”.
  4. Tap Draft the quote.

The quote opens straight away, and the items appear in a few seconds. You can keep working on the quote meanwhile. Tap Write it myself instead if you’d rather skip the AI.

What the AI does, and doesn’t

  • It picks items from your price book and estimates the quantities. It never sets prices: each item takes your price. Work your book doesn’t have comes in with No price for you to fill in.
  • Quantities the AI estimated are marked AI estimate, confirm. Open the item, check it and tap Save to confirm it.
  • The AI card shows What you said (your voice note as text), What it assumed and Worth checking. Add what it assumed to the notes copies the assumptions onto the quote for your customer.
  • A quote drafted with AI prints “This quote was drafted with the help of AI. The business set the prices.”

The first time

Quotebird asks before sending anything: Send photos and notes to OpenAI? Your photos, note and voice note go to OpenAI’s AI only when you ask for a draft. OpenAI doesn’t train its models on them and deletes them within 30 days. Photos can show your customer’s home, so take only what the job needs. You can turn this off in Settings → AI drafts. See AI and your privacy.

Offline

You can take the photos and tap Draft the quote without a signal. The quote says Waiting to start and the draft begins once your photos and voice note have uploaded.

If it doesn’t work

  • The AI couldn’t make items from this. Add a note saying what needs doing. Add a note and tap Try again.
  • That’s a lot of drafts in one hour. There’s a limit of 20 drafts an hour.
  • AI drafts come with a subscription. AI drafts are part of the Standard and Pro plans.
  • If you leave the screen without tapping Draft the quote, the note you typed there isn’t kept.
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